Financial Information and Assistance

Fee Structures [pdf]

Regulations on Payment of Fees, Expenses and Charges

The University Council sets the fees in anticipation of projected operational costs for the year. The annual charges vary according to the number of courses taken and the student’s residential status. ANU endeavors to provide quality education at reasonable fees. It is the responsibility of the sponsor/parent to make sure that the student’s accounts are in order.

Payment Arrangements

All charges (Tuition, fees and boarding) are due and payable at the beginning of each Trimester during registration. Any student who pays full standard fees by the registration date is given a discount of 2.5% per trimester on tuition and fees (Note: The discount is not applicable to the following fees: room and board, text book fees, Transport and meals).
Where a student is unable to clear his/her account at the beginning of the Trimester, the University may accept a good financial plan by the student.
The following payment plans are available:

  1. Installments:
    A student who takes this arrangement must meet the following conditions:
    2.   Caution, ID Card, Orientation and Textbook Fees Tuition, Exam, Library, Dev. Levy, Computer Services, Medical and Activity Fees Room and Board Transport & Lunch
    Day Scholars Full payment on registration date At least ½ on registration date N/A Full payment on registration date
    Boarders Full payment on registration date At least ½ on registration date Full payment on registration date N/A
    A promissory Note for the balance, duly signed by both the parent/guardian/sponsor and the student is arranged with Accounts Office. The note should have two equal installments payable on or before the dates shown here below:
    Trimester One: Installment One - 5th October and Installment Two - 5th November
    Trimester Two: Installment One - 5th February and Installment Two - 5thMarch
    Trimester Three: Installment One - 5th June and Installment Two - 5th July
  2. 10 Month Equal Payment Plan:
    For those parents/sponsors who would want to spread payment of fees over 10 month period, the University offers a special 10 month payment plan. The plan is applicable to students who intend to register for 3 Trimesters continously. The plans begins in August. No finance charge is applied so long as payments are kept up to date. A bank standing order is preferable. If payment for the month is remitted after 15th of that month, a 10% charge is applied on the payment due for that specific month. An Even Payment Plan form is issued by the finance office and signed by both the sponsor/guardian/parent and the student.
    The above arrangements are made prior to beginning of the Trimester.
    Where a student fails to honor his/her installment or fails to clear fees, the University will take the following actions:
    1. The student will be notified by a letter from the Registrar’s Office dis-enrolling him/her until proper arrangement is made with the Student’s Accounts Office.
    2. The student will lose the rights and privilege of using tuition, boarding and all other university facilities including sitting for exams.
    3. The student will not be allowed back into a unit after missing 9 hours of class work within that Trimester. Refund schedule will apply as indicated below.
    4. No student will register for the current Trimester unless the account for the previous Trimester is paid in full and conditions for registration met.
    5. No results or transcript for the last Trimester will be issued until the account has been paid in full.
    6. Graduating students will not be allowed to participate in graduation exercise and no certificate or official transcript will be released to graduates.
    Upon payment, a clearance sheet will be issued from the Finance Office. The sheet will enable the student to have access to university facilities and allow the Registrar’s Office to give clearance for class attendance.

Refund of Fees

All refunds of fees to the students will be made by Check to the parent/guardian/sponsor through a written request. The University does not make refunds to the student.

Refund Policy on Complete Withdrawal from the University

All students withdrawing from ANU must complete “Clearance form” available from the Dean of Students office. The official withdrawal date is the date established by the Registrar and Dean of Students offices.

Students who withdraw from school within one weeks after classes begin will receive 100% refund of tuition and other fees. Room and board charges shall be prorated. The schedule below will be followed for any withdrawal after 2 weeks from the beginning of the trimester.

  1. Tuition and Other Fees:
      Amount Refunded
    End of Week One 100%
    End of Week Two 80%
    End of Week Three 70%
    End of Week Four 60%
    End of Week Five 40%
    End of Week Six 25%
    End of Week Seven 10%
    There will be no Refund after the 7th week of the Trimester.
  2. Transport, Room and Board:
    The refund will be prorated based on 14 week period and decreased by KES 2000 administrative charges.
  3. Caution Money and Excess Textbook Fee:
    The caution fee is the deposit, which covers any damage by the student. It is paid once in the first year. If damages occur during the year and the student does not pay immediately, the amount will be charged to the student´s account. Where the cost of damage is more that the caution fee paid, the student will pay the difference. Where caution fee has been used to pay for damages, students will be required to increase their caution fee to the prescribed level.
    Students are expected to maintain all facilities and grounds in good condition, including the dormitories, the dining hall, library, Student center, classrooms, computer lab, chapel, etc. In this regard, property damaged by students may be reclaimed from the students as a group, or as a select group at the discretion of the University.
    A refund of the caution fee and excess text book fee for outgoing seniors or students not returning will be available upon clearance of all fees, library fines etc. Caution fees must be applied for and the request submitted to the finance office. Processing may take some time.

Use of Credit Balance for Purchase of Books

The University bookstore sells books and stationery. The items must be paid for at the bookstore. There is no renting of books from the bookstore. Any credit from a student account can be transferred to the bookstore upon receipt of a written request in the finance office.